Contract Compliance Automation

Stop Contract Leakage
Before Cash Leaves

SpendSentry validates every vendor invoice against contracted rates so finance can prevent overpayments.

2-5% fewer vendor overpayments
Evidence of control for audits and SOX
Peace of mind for Finance and AP teams
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The Problem

Contract Terms Are Invisible to the People Paying Bills

📄

Contracts Live in PDFs

It takes too much effort to read dense legal text in PDFs to validate every invoice. So no one actually checks contract terms.

🧠

Incentives Are Not Aligned

Two person approvals sound great in theory, but in practice Department heads are too busy to check every invoice and the second step becomes a formality.

🔄

Terms Change Often

Vendors update pricing, add fees, and change terms over time. Without a system to track these changes, you're comparing invoices against outdated information.

Status Quo

The Current "Solution" Creates False Confidence

Most companies rely on a DocuSign approval workflow. It looks rigorous, but it does not verify that invoices match the contract terms.

How the typical approval workflow works:

1

AP Manager receives invoice

Invoice arrives via email or vendor portal

2

AP creates DocuSign and routes to Department Head

Department Head receives request to approve the invoice

3

Department Head signs without checking contract

Finding the contract PDF, locating relevant terms, and comparing line-by-line takes too long. They trust the vendor.

4

AP processes payment

Invoice is paid. Everyone assumes it was validated. No one actually verified the terms.

Why this doesn't work

  • × Contract terms aren't surfaced during approval
  • × Neither AP nor Department Heads have time to dig through PDFs
  • × Changes to vendor terms go undetected
  • × Signature creates audit trail but not actual validation

The uncomfortable truth

Your approval workflow is compliance theater. You have signatures that prove who approved what, but no evidence that anyone actually checked whether the invoice matched the contract.

When auditors ask "how do you verify invoice accuracy?" the honest answer is: "we don't."

The Cost

Invisible Overpayments Add Up Fast

Direct Overpayment

Charges that exceed contracted rates or include unauthorized fees

Average: 2-5% of vendor spend

Duplicate Invoice Payment

Same invoice submitted and paid multiple times

Average: 0.5-1% of AP transactions

Missed Early Payment Discounts

Discounts for paying within terms (e.g., 2/10 NET 30)

Average: $50K-200K annually

Clawback Recovery Cost

Legal fees, staff time, and vendor relationship damage

Average: 30-50% of recovered amount

For a company with $10M in vendor spend, invoice discrepancies typically cost $200K-500K annually.

ROI Calculator

Estimate Your Annual Savings

CFOs use this to size the opportunity before a demo. Adjust the assumptions and see the impact immediately.

$
%

Typical range: 2-5% for mid-market vendor spend.

%

Estimated impact

$180,000
Annual savings from prevented overpayments
$300,000
Total leakage at current contract compliance rate
Want a precise estimate? We validate a sample of contracts and invoices in a CFO assessment.
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Our Solution

SpendSentry Makes Contract Terms Actionable

We extract contract terms from PDFs, match them to incoming invoices, and flag discrepancies automatically. Your team reviews exceptions, not every invoice.

What SpendSentry does

Contract detail extraction view

Extracts contract terms automatically

Upload contract PDFs. Our AI extracts vendor names, pricing tiers, rate caps, payment terms, and SLAs into a structured, searchable database.

Invoice field review and validation view

Validates every invoice against contracts

When invoices arrive, SpendSentry compares line items against contracted rates, checks for new fees, and verifies quantities match agreed minimums.

Duplicate invoice discrepancy detection view

Surfaces discrepancies with context

When we find a mismatch, we show you exactly what the contract says, what the invoice says, and the dollar impact. No PDF hunting required.

Approval workflow routing view

Routes exceptions to the right people

Contract rate exceeded? Department Head gets notified. Bank info changed? AP Manager gets an alert. Each discrepancy type has its own workflow.

Detection

8 Types of Invoice Discrepancies We Catch

SpendSentry doesn't just compare totals. We analyze every line item and payment detail to catch discrepancies that slip past manual review.

HIGH

Price Exceeds Cap

Invoice rate higher than contracted maximum

HIGH

Duplicate Invoice

Same invoice submitted multiple times

CRITICAL

Bank Info Changed

Payment details differ from contract record

MEDIUM

Quantity Variance

Units billed don't match usage or minimums

MEDIUM

New Line Item

Fee or service not in original contract

LOW

Payment Term Mismatch

Due date doesn't match NET terms

INFO

Early Payment Discount

Discount available if paid early

MEDIUM

Vendor Not on File

Invoice from unknown or new vendor

Comparison

Why SpendSentry Beats the Alternatives

DocuSign Workflow Manual Review ERP 3-Way Match SpendSentry
Contract terms visible during review No If found manually No Yes, auto-extracted
Contract rate validation No If remembered No Yes, automatic
Term change tracking No No No Yes, versioned
Fraud detection (bank changes) No No No Yes, automatic
Setup time Minutes None Months Days
Requires PO for every purchase No No Yes No
Catches rate-based overcharges No Rarely No Yes

Pricing

Simple, Transparent Pricing

Pay only for documents analyzed. No hidden fees. No surprises.

$500 / month

billed monthly

  • $1 per document analyzed
  • Unlimited users
  • No upcharges for integrations
  • No hidden fees
  • Contract & invoice analysis
  • Discrepancy detection & alerts
  • 2 Week Free Trial
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Stop Overpaying Your Vendors

See how much you're losing to invoice discrepancies. We'll analyze a sample of your vendor contracts and invoices and return a clear savings estimate.

First 50 documents are free. No commitment required.